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Microsoft Teams Faxing
The easiest way to add secure faxing to Microsoft Teams
Turn Microsoft Teams into a secure, full-feature virtual fax machine that works from any device. No hardware or extra software required.
Why Momentum Faxing
Built for compliance, designed for simplicity
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Best-in-class Microsoft security
Store fax documents in Microsoft OneDrive/SharePoint with data loss prevention tools that meet even the strictest compliance requirements.
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Fully integrated experience
Send and receive faxes anywhere in Microsoft Teams - including from your smartphone. Real-time status and instant error alerts keep your team informed at every step.
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Designed with compliance in mind
Archive every fax document and Call Detail Record (CDR) to SharePoint or Azure for persistent, HIPAA-ready records with direct Power BI connectivity.
Trusted by 18,000+ locations globally
Testimonials
Hear from our customers
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Our department uses fax for medical records - HIPAA requirements were hard. Momentum replaced our copper lines with Teams Faxing, full audit trail, and zero compliance issues since.
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One telecom provider, one dashboard, one invoice. Three operators reduced to Momentum and the visibility on costs and usage is unprecedented.
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We had never passed our external CDR archive audit without warnings. Momentum's Teams Faxing with SharePoint archive lifts it to HIPAA grade right out of the box.
Your partner in fax modernization
A specialist in Teams extensions that ensures the transition from physical fax machines to Teams runs seamlessly and compliantly.
- 100% CDR audit trail (HIPAA-compliant)
- 0 physical hardware required
Features
Features that support how your team actually faxes
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Compliant security
Industry-leading security standards ensure every fax stays protected. No data retention on our servers.
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Fax from anywhere
Automatically create files in SharePoint whenever you send a fax to Microsoft Teams - from any smartphone, tablet, or computer.
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CDR archiving
Export Call Detail Records on a schedule and store them in SharePoint or Azure for HIPAA and Power BI reporting.
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Microsoft SSO
Allow your users to authenticate with Microsoft 365 credentials to enable seamless, secure single sign-on.
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Cover page templates
Create custom fax cover page templates, set a default, or apply different templates per department or use case.
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Multi-file & multi-party
Attach multiple files to one fax and send to multiple destinations at once - everything in a single transmission.
Make faxing as easy as sending an email
Keep communication lines free, improve efficiency, and enhance productivity by enabling faxing directly within Microsoft Teams. Provide employees with a familiar, intuitive interface supported by best-in-class Microsoft security and the full Microsoft 365 ecosystem:
- Integrate physical fax machines seamlessly in a hybrid scenario
- Fax-to-mail integration for automatic forwarding
- Block spam numbers automatically
- CDR archiving for compliance and audit trail
- Custom cover page templates per department or customer type
- Automated fax sending and sorting via workflows
Replace your fax machine without replacing your workflow
Book a meeting to see how you can replace your fax machine with an ultra-secure, compliant Teams Faxing solution - without disrupting your existing processes.
FAQ
Teams Faxing - frequently asked questions
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How does faxing from Microsoft Teams work?
With Teams Faxing users can fax documents directly from Teams (chat, document app) without a physical fax machine. Momentum connects Teams to our fax platform via a secure API integration. -
Which document types can be sent?
PDF, Word, Excel, PowerPoint, JPG, PNG, TIFF, and HTML - everything is automatically converted to fax format while preserving layout and quality. -
Is fax-via-Teams secure enough for compliance?
Yes - end-to-end encryption, audit logs for every transmission, CDR archiving to SharePoint or Azure for HIPAA, GDPR, and industry-specific retention requirements. No data retention on Momentum servers. -
Can I keep an existing fax number?
Yes - porting existing numbers to our platform is standard. Including international number and number block porting. You can also obtain new toll-free or toll numbers. -
What about mass faxing and cover page templates?
The platform supports multi-party sending, custom cover page templates per department, automated batch jobs, and API integration with existing workflows like Salesforce. -
What if physical fax machines are not yet replaced?
Our multi-format integration supports hybrid scenarios - existing physical faxes keep working alongside Teams Faxing until your migration is complete. No big-bang required.
